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Ask The Experts

ICAN/ATEX: How should I bid on a job in a relatively small town?

September 28, 2012

Many cleaning professionals visit the International Custodial Advisers Network (ICAN) Ask the Experts page for insight and, every business day, we deliver advice to better help you perform your job.

Friday's Question:

I live in small town near Victoria, in south Texas ~ only about 2000 population.

One of the two major employers here is taking bids for janitorial services for their 10,000 sq. ft. office building. dust mopping

Services to be performed three times a week: sweep offices, hallway, and restroom floors; shake out floor mats; clean 4 restroom toilets, sinks, and stalls; remove trash and replace liners; and ensure soap and paper products are full. Services to be performed one time a week: mop office, hallway and bathroom floors (sooner if needed); dust furniture and surface areas; make sure walls are free of debris (spiderwebs); clean inside and outside windows.

The company provides trash can liners, soap and paper products for the restrooms. The contractor is responsible for all other supplies needed. I have cleaned residential houses for 15 years and am not quite sure how to bid on something this size.

I went to look at the job and especially wanted to ask about the window cleaning. I was told if I could just get the two front entrance area doors and windows on the side of them and any windows on the inside that I could get to would be fine.

So, I don't think they are expecting professional window cleanings. They want a monthly fee bid.

Friday's Answer:

There are several missing items that you will need to consider. First, if the building is not cleaned every day that it is used, then your cleaning time for the next cleaning service will rise slightly. So, if they are open 5 or 6 days and you clean 4 days, there would need to be a slight adjustment to increase your cleaning time.

Your travel time and accessibility to the building can also affect your costs. Your production rate will be influenced by the workstation density (how many people are working inside the 10,000 square feet) and the general use (light, medium, or heavy). Now, with this in mind, your cleaning time might range from … — Gary Clipperton, president of National Pro Clean Corporation

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