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Ask The Experts
Ask The Experts

ICAN/ATEX: How do I provide a monthly bid on a commercial account when my experience is residential?

October 08, 2012
KEYWORDS cleaning / services
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Many cleaning professionals visit the International Custodial Advisers Network (ICAN) Ask the Experts page for insight and, every business day, we deliver advice to better help you perform your job.

Monday’s Question:

I live in small town near Victoria, Texas, with a population of about 2,000. One of the two major employers here is taking bids for janitorial services for their 10,000-square-foot office building.Cleaning Bid 2

Services to be performed three times a week include: Sweep offices, hallways and restroom floors; shake out floor mats; clean four restroom toilets, sinks and stalls; remove trash and replace liners; and ensure soap and paper products are full.

Services to be performed one time a week include: mop offices, hallways and bathroom floors; dust furniture and surface areas; make sure walls are free of debris; and clean inside and outside windows.

The company provides trashcan liners, soap and paper products for the restrooms. The contractor is responsible for all other supplies needed.

I have cleaned residential houses for 15 years and am not quite sure how to bid on something this size. I went to look at the job and especially wanted to ask about the window cleaning.

I was told if I could just get the two front entrance area doors and windows on the side of them and any windows on the inside that I could get to would be fine. So, I don't think they are expecting professional window cleanings. They want a monthly fee bid.

Monday’s Answer:

There are several missing items that you will need to consider.

First, if the building is not cleaned every day that it is used, then your cleaning time for the next cleaning service will rise slightly. So, if they are open five or six days and you clean four days, there would need to be a slight adjustment to increase your cleaning time.

Your travel time and accessibility to the building can also affect your costs. Your production rate will be influenced by the workstation density — how many people are working inside the 10,000 square feet — and the general use — light, medium or heavy.

Now, with this in mind… – Gary Clipperton, president of National Pro Clean Corporation.

To read the response in its entirety, click here.

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